1. This Association shall be known as the Catholic High Alumni.
PLACE OF BUSINESS
2. Its place of business shall be at 9 Bishan Street 22 Catholic High School (Secondary), Singapore 579767 or at such other place or places as the Executive Committee shall decide, subject to the approval of the Registrar of Societies.
3. i) To promote friendship, understanding and co-operation amongst the members.
ii) To promote physical, cultural and general well-being of the members.
iii) To provide opportunity for the exchange of ideas and views amongst the members.
iv) To assist in every way possible the development of the Alma Mater.
4. There shall be three classes of members viz:
b) Ordinary (Life)
5. a) Any person of or above the age of 16 years and having left the Alma Mater may apply to become an:
i) Ordinary (Life) Member provided he is not a full-time student or undergraduate; or
ii) Associate Member if he is a full-time student or undergraduate and below the age of 25.
b) An Associate Member may apply to convert his membership to Ordinary (Life) Membership upon attaining the relevant eligibility requirements and payment of applicable fees. Unless the membership is converted as aforesaid, it shall automatically expire on the Associate Member attaining the age of 25.
c) Any person who has been the principal or a member of teaching staff of the Alma Mater and who has rendered distinguished services to the Association or to the Alma Mater may be nominated by the Executive Committee for election at the Annual General Meeting to Honorary Membership of the Association provided that such nomination shall be clearly stated in the notice calling the Annual General Meeting.
d) An Associate Member or Honorary Member shall not have any vote, hold office or have any say in the management of the Association. Only Ordinary (Life) Members shall have the right to vote, hold office and have any say in the management of the Association.
e) All new applications for Associate and Ordinary (Life) Membership or applications for conversion of membership shall be proposed and seconded by existing members and shall be submitted to the Executive Committee in the prescribed form.
f) Upon approval of the Executive Committee and upon payment of the applicable entrance fee and/or Subscription, an applicant shall become an Associate or Ordinary (Life) Member of the Association.
g) The Executive Committee shall have the power to determine any questions relating to membership eligibility, to waive any requirements where it is in the interest of the Association to do so and to approve or reject applications accordingly.
h) The number of Associate, Ordinary (Life) and Honorary Membership respectively is not limited.
ENTRANCE FEES, SUBSCRIPTIONS AND OTHER DUES
6. The Entrance Fee for Associate and Ordinary (Life) Members shall be as determined by the Executive Committee.
7. The Subscriptions for Associate or Ordinary (Life) Members and the manner of payment shall be as determined by the Executive Committee.
8. In the event that any member shall fail to pay any Subscription or other dues to the Association within 14 days of being notified of such default, the Executive Committee may in its discretion suspend the member's rights and privileges of membership and/or revoke the membership.
9. The Executive Committee shall be empowered to revise the rates of Entrance Fees and Subscriptions from time to time. Any special subscription for particular purposes may only be raised from members with the consent of the General Meeting.
10. The management of the Association is vested in the General Meeting. The President or in his absence, one of the Vice-Presidents shall preside at the General Meeting. When the President or the Vice-Presidents are absent or neither one of them is prepared to be the Chairman, the members present shall elect a member amongst themselves to chair the meeting. At least fifty (50) voting members or one-fifth (1/5) of the total number of members eligible to vote, whichever is lower, must be present in person or by proxy at the General Meeting to constitute a quorum.
11. An Annual General Meeting shall be held in March of each year. At other times a general meeting must be called by the President on the request in writing of not less than one tenth of the members and may be called at any time by order of the committee.
12. At least two weeks notice shall be given of an Annual General Meeting and save as provided in Rule 34 of these presents, at least ten days notice of any other general meeting and particulars of its agenda will be posted on the Association's notice board four days in advance of the meeting. The following matters will be dealt with at the Annual General meeting.
a) To accept the Report of the Executive Committee.
b) To approve the accounts of the Association for the preceding year.
c) To elect members to the Executive Committee to fill the vacancies arising from retirement and resignation at or immediately prior to the Annual General Meeting.
d) To elect a President from amongst the members of the Executive Committee.
e) To transact other matters which may properly be transacted at a General Meeting.
13. In the event of there being no quorum a general meeting shall be adjourned to the same day in the following week at a place and time to be appointed and should the number then present be insufficient to form a quorum, those present shall be considered a quorum but they shall have no power to alter, amend or make additions to any of the existing rules.
14. Every Ordinary (Life) Member shall have one vote and in case of a tie, the Chairman of the meeting shall have a casting vote.
15. a) The members of the Executive Committee and the President shall be elected at the General Meeting by way of poll.
b) When the Chairman of the meeting or not less than one-tenth (10) of voting members present demand a poll on any matter, the voting thereon shall be taken by way of poll.
16. a) The Executive Committee shall consist of:
i) sixteen (16) elected members; and
ii) not more than six (6) nominated members approved by two-thirds (2/3) of the total number of elected members.
In addition to a President who is elected at the Annual General Meeting, the Executive Committee shall appoint among themselves:
Two Vice Presidents
An Hon. Secretary
An Hon. Asst Secretary
An Hon. Treasurer
b) Nominated members shall have the same duties and powers as elected members and shall serve until the next Annual General Meeting.
17. The Executive Committee shall have power to appoint such Committees and/ or Sub-Committees with such duties and powers which have been vested in the Executive Committee as it may think fit for the achievement of the objects of the Association.
18. a) The Preparatory Committee shall automatically become the first Executive Committee after the first General Meeting.
b) The members due for retirement by rotation shall be those who have served longest on the Executive Committee. Where there are equal seniority in service, the retirement shall be decided by way of drawing lots.
19. The Executive Committee may co-opt any eligible member of the Association to fill a casual vacancy in the Executive Committee. Any person so co-opted shall serve until the next Annual General Meeting.
20. A committee meeting shall be held at least once every 2 months after 7 days' notice to committee members. The President may call a Committee meeting at any time by giving 2 days' notice. At least one half of the committee members must be present for its proceedings to be valid.
21. The President or in his absence one of the Vice-Presidents shall preside at the meeting of Executive Committee. When both the President or the Vice- Presidents are absent or neither one of them is prepared to be the Chairman, the members of the Executive Committee present shall elect a member amongst themselves to be Chairman of the Meeting.
22. Where there is a difference in opinion on any subject matter, the decision shall be put to vote. Every member of the Committee present shall have one vote and in case of a tie, the Chairman shall have a casting vote.
23. The duty of the committee is to organise and supervise the daily activities of the Association and to make decisions on matters of its running when the general meeting is not sitting. It may not act contrary to the expressed wishes of the general meeting without prior reference to it and always remains subordinate to the general meetings.
24. The Committee has power to authorise the expenditure of a sum not exceeding $2,000.00 per month from the Association's funds for the Association's purposes.
25. Any member of the Committee absenting himself from three meetings consecutively without satisfactory explanation shall be deemed to have withdrawn from the Committee.
26. The duties of the office-bearers are as follows:
a) The President shall act as Chairman at all general and committee meetings. He shall also represent the Association in its dealings with outside persons.
b) The Vice-President shall deputise for the President in the latter's absence.
c) The Hon. Secretary shall keep all records, except financial, of the Association and shall be responsible for their correctness. He will keep minutes of all general and committee meetings.
d) The Hon. Asst. Secretary shall assist the Hon. Secretary in the performance of his duties.
e) The Hon. Treasurer shall keep all funds and collect and disburse all monies on behalf of the Association and shall keep an account of all monetary transactions and shall be responsible for their correctness. He is authorised to expend up to $500.00 per month for petty expenses on behalf of the Association. He will not keep more than $500.00 in the form of cash and money in excess of this will be deposited in a bank to be named by the Committee.
Cheques drawn on the banking account shall be signed by any two (2) of the following three (3) office bearers, namely the Hon. Treasurer, the President and the Hon. Secretary.
27. All office bearers shall be eligible for re-appointment if elected or nominated to the Executive Committee in accordance with these Rules, save and except the office of the Hon. Treasurer shall not be held by the same person for more than two (2) consecutive terms.
28. The Executive Committee shall yearly appoint a qualified accountant to be the auditor of the Association. The auditor shall audit the yearly accounts of the Association and shall present a report thereon to the Annual General Meeting. The auditor need not be a member of the Association but if he is a member, he should not be serving on the Executive Committee concurrently.
29. If the Association at any time acquire any immovable property such property shall be vested in Trustees subject to a declaration of trust.Trustees are to be appointed from amongst the members at a General Meeting. Any trustee may at any time resign his trusteeship. If a trustee dies or becomes lunatic or of unsound mind or is absent from the Republic of Singapore for a period of one year or ceases to be a member of the Association he shall be deemed to have resigned his trusteeship. If a trustee is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee, a General Meeting may remove him from his trusteeship. Vacancies in the trusteeship may be filled at a General Meeting, but the number shall not be greater than five or less than two. Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by affixing in the premises of the Association a document containing such proposal at least two weeks before the meeting at which the proposal is to be discussed. The result of such meeting shall then be notified to the Registrar of Societies for approval
30. Public statements, including circulars, letters, press release, pamphlets etc. must first have the approval of the Executive Committee before their release.
VISITORS AND GUESTS
31. a) A Visitor's Book shall be kept in which shall be entered the names of all visitors and guests, together with the signatures of the members nominating them and the dates of their visits. No person shall be a visitor or guest till his name has been entered in this book.
b) The Executive Committee reserves the right to refuse admission of any visitor or guest into the Association premises.
32. a) Gambling of any kind such as playing of paikow or mahjong whether for stakes or not, are forbidden in the Association's premises. The introduction of materials for gambling or opium smoking and of bad characters into the premises is prohibited.
b) The funds of the Association shall not be used to pay the fines of members who have been convicted in Court nor shall they be used for donations, presents or any purposes in connection with any political parties or trade unions or any purposes which are not for the furtherance of the objects of the Association.
c) The Association shall not attempt to restrict or in any other manner interfere with trade or prices or engage in any trade union activities.
d) The Association shall not hold any lottery, whether confined to its members or not, in the name of the Association or its office-bearers, Committee or members.
e) The Association shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
33. Any member who willfully contravenes any of the Rules of the Association or who acts in a manner prejudicial to the interest of the Association or who has been convicted by a Court of Law for a criminal offence, may subject himself to disciplinary action of the Association in the following manner:
a) The Executive Committee shall appoint a Disciplinary Committee consisting of three members selected from amongst the Ordinary (Life) members of the Association.
b) The Disciplinary Committee shall investigate into the complaints and make a report to the Executive Committee.
c) The Executive Committee shall act on the report of the Disciplinary Committee and impose one of the following punishments on the member if he is found at fault:
ii) Suspension of membership for a period of not more than one year.
AMENDMENT TO RULES
34. a) No alteration or addition to these Rules shall be made except by at least a 2/3 majority of the members present and entitled to vote at the General Meeting. At least two weeks prior notice must be given to call a general meeting for this purpose and the proposals to amend the Rules must be clearly and precisely stated in the notice.
b) No alteration or addition to these Rules shall cone into force without the prior sanction of the Registrar of Societies.
35. In the event of any dispute or question arising amongst the members concerning the rights and obligations of membership, they shall refer the same to be resolved by the Executive Committee which may, if it considers the matter to be sufficient importance or interest, convene a General Meeting for the resolution of the matter. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement.
36. a) The Association shall not be dissolved, except with the consent of not less than 3/5 of the total number of voting members of the Association expressed in person at a general meeting convened for the purpose.
b) In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Association shall be fully discharged and the remaining funds if any, will be contributed to such charitable institutions as may be decided by the general meeting.
c) Notice of dissolution shall be given within 7 days of the dissolution to the Registrar of Societies.